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    Revision Summary

    Article IV Section One: Board of Directors

    1. Registrar to Registrars

    2. Added Tournament Director

    Article IV Section Four: Officers

    1. Any Club Officer holding more than one (1) position on the TOPSC Board of Directors, is

    only eligible one (1) vote. (intent of motion passed Aug 17, 1999)

    Article IV Section Four, 2: Immediate Past President

    1. When a TOPSC President leaves office by choice or as a result of the elective process, he

    retains full Board membership privileges for one (1) year only. (April 1992)

    Article IV, Section Four, 10: Tournament Director

    1. added explanation of Tournament Director responsibilities

    Article V, Section Two Board of Directors

    1. Added: Any Board member that misses two (2) consecutive, regularly scheduled Board

    meetings loses the privilege of voting until two (2) consecutive, regularly scheduled Board

    meetings are attended as noted by the minutes. If in attendance at the second meeting, their

    voting privileges will be restored immediately. (October 20, 1998)

    Procedure Two, U16 PROCEDURES and RULES:

    The percentage of the concession money from the U16 team to TOPSC for the Building Fund

    was reduced from 20% to 10%. (May 16, 2000)

    ARTICLE I NAME

    The name of the Club shall be the Town of Poughkeepsie Soccer Club, Incorporated, a.k.a.

    TOPSC.

    ARTICLE II

    SECTION ONE OBJECTIVE

    This Club shall be a non-profit corporation under the laws of the State of New York dedicated to

    providing the youth of the Town of Poughkeepsie, and of neighboring areas without ENYYSA

    affiliate, an opportunity to play soccer and therefore learn principles of good sportsmanship,

    honesty, cooperation and respect of authority.

    SECTION TWO PROGRAM

    To achieve this objective, the Town of Poughkeepsie Soccer Club, Inc. will provide a supervised

    program of competitive soccer games. All Directors, Officers and Members shall bear in mind

    that the attainment of exceptional athletic skill or the winning of the games is secondary, and the

    molding of future adults is of prime importance. The Club Directors shall strive to provide

    reasonably equal benefits to all registered players.

    SECTION THREE AFFILIATION

    This Club shall be a member of the USSFA and its governing body, the Eastern New York

    Youth Soccer Association (ENYYSA) and be bound by their rules and regulations.

    ARTICLE III

    SECTION ONE ELIGIBILITY

    Membership shall be open to anyone showing an interest in the promotion of the objectives of

    the Club, set forth above, upon fulfilling such conditions as the Club may establish.

    SECTION TWO CLASSES

    A member shall be one of two classes.

    1. Player Member

    Any youth of appropriate age in whose name the Club purchased insurance and registered for

    the season shall be termed a Player Member. Such a member shall pay no dues beyond the

    amount assesses at registration except for such assessments as may be made to cover the

    expenditures for special activities.

    2. Regular Member

    Regular Members shall include parents or guardians of registered players, coaches, sponsors,

    or any Board recognized person contributing assistance to the Club. All Officers of the Club

    must be Regular Members.

    SECTION THREE DUES LIABILITY

    Regular members shall be liable for whatever dues the Club may stipulate for such Members.


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    TOPSC CONSTITUTION

    NATURE OF ORGANIZATION

    MEMBERSHIP

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    SECTION FOUR TEMINATION or SUSPENSION

    Resignation or action of the Board of Directors may terminate membership.

    1. The Board of Directors, by a two-thirds vote of those present at any duly constituted meeting,

    shall have the authority to discipline or suspend or terminate the term of office of any Officer

    or membership of any Member of any class when the conduct of such person is considered

    detrimental to the best interests of the Club.

    A. The member involved shall be notified of such meeting, informed of the general nature of

    the charges and be given an opportunity to appear at the meeting to answer such charges.

    2. The Board of Directors shall, in the case of a Player Member, give notice to the manager of

    the team for which a Member plays. Said manager shall appear, in the capacity of an advisor

    to the player, with the player before a duly appointed committee of the Board of Directors,

    which shall have full power to suspend or revoke such player’s right of future participation.

    3. The position of “Honorary Chairman” shall cease to exist upon the happening of any of the

    following:

    A. Voluntary termination by letter of resignation.

    B. Permanently moving his place of residence out of Dutchess County and the adjacent

    counties.

    C. The demise of William Holland.

    ARTICLE IV


    SECTION ONE BOARD of DIRECTORS

    All powers of the Club beyond the annual election of Officers shall be vested in the Board of

    Directors. The Board shall be comprised of the President, Immediate Past President, Vice-

    President for Administration, Vice-President for Operations, Secretary, Treasurer, Registrars,

    Intramural Division Directors, Travel Team Director(s), Head Coach, Referee Coordinator, Tournament Director and William Holland – Honorary Chairman.

    SECTION TWO COLLECTIVE POWERS

    The Board of Directors shall be empowered to transact all of the Club’s business, to fill

    vacancies that occur in offices, to establish such standing and special committees as it deems

    appropriate and to delegate powers thereto, to suspend or remove any Officer or Regular

    Member as per Article III, Section Four, and to hear and decide protests on the Club’s games.


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    TOPSC CONSTITUTION

    OFFICERS

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    SECTION THREE COLLECTIVE DUTIES

    The Board shall receive at the annual meeting of the members of the Club, a report verified by

    the President and Treasurer, or a majority of the Directors, showing the whole amount of real and

    personal property owned by it, where located, and where and how invested, the amount and

    nature of the property acquired during the year immediately preceding such date, appropriations

    or expenditures have been made; and the names and places or residence of the persons who have

    been admitted into membership in the Club during such year, which report shall be filed with the

    records of the Club and an abstract thereof entered in the minutes of the proceedings of the

    annual meeting.

    SECTION FOUR OFFICERS

    Any Club Officer holding more than one (1) position on the TOPSC Board of Directors, is only

    eligible for one (1) vote.

    The duties of the Club’s Officers shall be as follows:

    1. PRESIDENT: The President shall preside at all meetings of the Club and represent the Club

    in all matters. He shall call special meetings of the Board of Directors or of Regular

    Members as he sees fit. The President shall, upon request, assist each other Officer in the

    performance of their duty personally or by delegating powers to other Regular Members of

    his choice.

    2. IMMEDIATE PAST PRESIDENT: Serves as a member of the Board of Directors to

    provide continuity and to insure ongoing programs. Have full voting powers. When a

    TOPSC President leaves office by choice or as a result of the elective process, he retains full

    Board membership privileges for one (1) year only.

    3. VICE PRESIDENT for ADMINISTRATION: The VP for Administration shall serve as

    President, in the event of the latter’s absence, incapacity, resignation, suspension or removal.

    He shall supervise the following Committees:

     Sponsor Relations

     Auxilliary Purchasing

     Special Events

     Public Relations

    4. VICE PRESIDENT for OPERATIONS: The VP for Operations shall supervise the work

    of the Intramural Division Directors and the Travel Team Directors hereinafter enumerated

    and supervise the following Committees:

     Rules and Officials

     Fields, Equipment and Uniforms

    5. SECRETARY: The Secretary shall be responsible for recording the activities of the Soccer

    Club and maintaining appropriate files, mailing lists and necessary records. He shall perform

    such duties as herein specifically set forth, in addition to such other duties as are customarily

    the Board of Directors may assign incident to the office of Secretary or as.

    The Secretary shall be the official repository of this Constitution and of any other official

    documents of the Club.

    The Secretary shall maintain a list of all Regular Members, Directors and Committee

    Members and give notice of all meetings of the Soccer Club and the Board of Directors.

    The Secretary shall keep the minutes of the meetings of the Members and the Board of

    Directors and cause them to be recorded in a book kept for that purpose.


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    The Secretary shall conduct all correspondence not otherwise specifically delegated in

    connection with said meetings and shall be responsible for carrying out all orders, votes and

    resolutions not otherwise committed.

    The Secretary shall notify Members, Directors, Officers and Committee Members of their

    election or appointment.

    6. TREASURER: The Treasurer shall perform such duties as are herein specifically set forth

    and such other duties as are customarily incident to the Office of Treasurer or may be

    assigned by the Board of Directors.

    The Treasurer shall file, annually or as often as is required by law, a statement of non-profit

    corporation with the Internal Revenue Service and deposit a copy of same in a depository

    approved by the Board of Directors.

    The Treasurer shall file a complete financial statement at the first regular meeting of the

    Board of Directors of each month and keep records for the receipt and disbursement of all

    monies and securities of the Soccer Club, including the Auxiliary, disburse all payments

    from allocated funds as approved by the Board, and draw checks therefor.

    Under the direction of the President, the Treasurer shall prepare an annual statement for

    submission to the Board of Directors at the annual June meeting. He shall also, with the

    assistance and concurrence of the Budget Committee, prepare and present a budget for the

    following fiscal year at this time.

    7. REGISTRARS: The Registrars shall register all Player Members, Intramural and Travel

    Team, collect fees and send them to the Treasurer, and chair the Registration and Insurance

    Committee.

    8. INTRAMURAL DIVISION DIRECTORS: Each Intramural Division Director shall be

    responsible for constituting their division’s teams, preparing their division’s schedules,

    securing their division’s needs (e.g. fields, officials, uniforms and coaches) from Committee

    Chairpersons, communicating with their division’s coaches, establishing their division’s

    procedures for such things as make up games and playoffs, and supervising the activities of

    their division in whatever other matters may arise. Each Division Director shall be

    responsible for setting up and handling publicity by providing periodic reports to the Public

    Relations Chairperson for the Club's internal and external use.

    The divisions shall comprise, if enough Player Members are registered, for each sex, those

    players who shall not attained their: (1) 19 Th; (2) 16 Th; (3) 14 Th; (4) 12 Th; (5) 10 Th; (6) 9 Th;

    (7) 8 Th; (8) 7 Th; (9) 6 Th; and (10) 5 Th birthdays before first day of September of one year

    and terminating on the last day of August of the following year. Where scarcity of players

    exists, a division may be eliminated or its supervision handled by the Division Director of

    another division at the discretion of the VP for Operations and approval of the Board.

    9. TRAVEL TEAM DIRECTORS: Each Travel Team Director shall be responsible

    for coordinating the activities of the Travel Teams and interfacing their needs with the Board. Each shall coordinate and assure with the Club Registrars that all items necessary have been completed. Each will be responsible for setting up and handling publicity by providing periodic reports to the Intramural Division Directors for the Club’s internal use and also to the Public Relations Committee for external release. Each shall review with coaches and submit all protests involving Travel Teams.

    10. TOURNAMENT DIRECTOR: The Tournament Director shall oversee all TOPSC

    sponsored Tournament activities on an annual basis. These responsibilities include but are

    not limited to: receiving the appropriate authorizations to host, the coordination and


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    enhancement of the Annual Columbus Day Tournament, and filing the appropriate summary

    reports following the Tournament.

    11. HEAD COACH: The Head Coach shall be responsible for organizing and conducting

    coaches clinics. The Head Coach shall be the chairperson for the Travel Team Selection

    Committee and Travel Team Coaches Selection Committee.

    12. REFEREE COORDINATOR: The Referee Coordinator shall be responsible for recruiting

    new officials, re-certifying old officials as required and chair the Rules and Officials

    Committee. The Referee Coordinator shall also be responsible for all arbitration within the

    TOPSC and will be the Chairperson of the Arbitration Committee.

    13. HONORARY CHAIRMAN: William Holland, being duly recognized as the Founder and

    first President of the Town of Poughkeepsie Soccer Club, Inc., shall hereby be granted

    permanent voting membership of the Board of Directors with the designation of “Honorary

    Chairman”. The duties of Honorary Chairman shall consist of promoting the image of

    goodwill of the Club; he shall serve as Director at Large.

    SECTION FIVE COMMITTEE CHAIRPERSONS

    Each of them shall chair the Committee and be solely responsible for seeing that it’s work is

    done; for reporting no less frequently than bi-weekly in May, June, September and October and

    monthly during the balance of the season to the supervising officer on what tasks have been,

    should have been, or will be accomplished; for securing from among Regular Members as many

    committee members as he believes is needed to accomplish the necessary tasks (unless otherwise

    restricted). The supervising Officer may fill or elect not to fill and Chairpersonship that becomes

    vacant and shall act as Chairperson of that Committee until the vacancy is filled.

    A. The following committees will be responsible to the Vice President for Administration,

    with duties as described:

     Sponsor Relations: This committee will deal with sponsors, handle fund raising

    activities, solicit advertisements for programs and assist the Treasurer as directed.

     Auxiliary: This committee will arrange for staffing for sales, typing and transportation

    and will assist the coaches with communications among team members and with

    refreshments.

     Special Events: This committee will schedule scrimmage games outside of the Club and

    will schedule and assume overall responsibility for picnics and other special events.

     Public Relations: This committee will handle press releases, statistics, all photography,

    the Club program, letters to parents soliciting volunteers and announcing schedules and

    Club directories.

    B. The following committees will be responsible to the Vice President for Operations, with

    duties as described:

     Rules and Officials: This committee will establish rules for games, advise the Board

    when it handles protests, arrange clinics and provide and supervise officials.

     Fields, Equipment and Uniforms: This committee will procure and schedule use of

    fields and gymnasiums, procure equipment and uniforms, keep Intramural Division

    Directors and Travel Team Directors apprised of the playability of the fields and

    gymnasiums and assure owner requirements are being met, i.e. liability insurance and

    contracts.

    C. The following committee will be responsible to the Treasurer, with duties as described:


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     Budget: This committee will assist in the preparation of the annual budget as presented

    to the annual meeting. The Committee will be comprised of at least the following

    persons: the Treasurer, Registrar, Sponsor Relations Committee Chairperson and one

    representative each selected by the Board from the Intramural Division Directors and the

    Travel Team Directors. Other members may be added with the approval of the Board.

    The budget prepared shall be itemized as to projected income and its sources and as to the

    amount of and reason for projected expenses. The budget shall be presented at the first

    regular meeting of the Board of Directors for comment and in its final form for a vote at

    the March meeting. Should the budget fail to pass, the membership of the Budget

    Committee shall be automatically increased to include all members of the Board of

    Directors not already members of the Committee, and the Committee shall proceed to

    produce a budget acceptable to and accepted by the Board not later than two weeks after

    the March meeting.

    D. The following committee will be chaired by the Registrars, with duties as described:

     Registration and Insurance: This committee will assist the Registrars in registering

    Player Members and will handle all matters involving insurance claims and the insurance

    carrier.

    ARTICLE V


    SECTION ONE MEMBERSHIP

    The Regular Members shall meet during the third week of June to elect Officers for the

    following season and whenever else the Board of Directors shall determine.

    The Secretary shall advise Regular Members of meetings by public notice in advance.

    SECTION TWO BOARD of DIRECTORS

    The newly Board of Directors shall be installed at the conclusion of the June meeting. The

    Board shall meet at least monthly thereafter. The President or Secretary may, whenever both of

    them deems it advisable, and Secretary shall, at the request in writing of five (5) members of the

    Board, issue a call for a special meeting of the Board. Notice of each regular or special meeting

    shall be given by the Secretary to all members of the Board by mail at least five (5) days before

    the appointed time for the meeting to the last recorded address of each member of the Board. In

    the case of a special meeting, this requirement shall be waived on the condition that each

    member of the Board not so notified has received telegraphic or personal notice at least twenty-

    four hours preceding the special meeting. In the case of special meetings, such notice shall

    include the purpose of the meeting and no matters not so stated may be acted upon at the

    meeting. Five (5) members of the Board of Directors shall constitute a quorum for the

    transaction of business. Each member of the Board of Directors, including the President present

    at a meeting shall have a vote. In the event the vote results in a tie vote, a second vote shall be

    taken. If the second vote results in a tie, the motion stands defeated. Only members of the Board

    of Directors shall be eligible to participate in meetings beyond orderly discussion of pending

    motions, unless otherwise invited by the Board. Any Board member that misses two (2)

    consecutive, regularly scheduled Board meetings loses the privilege of voting until two (2)

    consecutive, regularly scheduled Board meetings are attended as noted by the minutes. If in

    attendance at the second meeting, their voting privileges will be restored immediately. Unless

    otherwise noted, Robert’s Rules of Order shall apply to all meetings.


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    MEETINGS

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    SECTION THREE ANNUAL ELECTION and TERM of OFFICE

    A term of office shall be defined as a period of up to one (1) year, from annual meeting, unless

    the office holder shall be re-elected. All elections of Directors shall be a majority vote of all

    Regular Members present at the time of the meeting. The newly elected Board of Directors shall

    be installed at the conclusion of the June meeting.

    SECTION FOUR VACANCIES

    If any vacancy occurs in the Directors, by death, resignation, or otherwise, it may be filled by a

    majority vote of the remaining Directors at any regular meeting or at any special meeting called

    for the purpose.

    SECTION FIVE DUTIES and POWERS

    The Board of Directors shall have the power to appoint such standing and special committees as

    it shall determine and to delegate such powers to them as the Board shall deem advisable and

    which it may properly delegate.

    The Board may adopt such rules and regulations for the conduct of its meetings and the

    management of the Club as it may deem proper.

    ARTICLE VI

    SECTION ONE NOMINATION

    The Board of Directors shall appoint no later than at their last meeting in April a Committee to

    nominate Officers for the following season. The Committee shall present a full slate of Officers

    except for the position of Honorary Chairman, to the Secretary for distribution to all Regular

    Members at the regular May meeting. Nominations beyond the Nominating Committee’s slate

    must be made at the May meeting and require the support of twenty percent (20%) of those

    Regular Members present.

    SECTION TWO ELECTION

    Except for the position of Honorary Chairman, the Regular Members shall elect Officers for the

    following season at their annual June meeting. Each office shall be awarded by a majority vote

    after a single ballot unless a tie results, in which case a run-off ballot between the two leading

    candidates shall immediately ensue.

    ARTICLE VII

    SECTION ONE FUNDS

    No Director, Officer or Member of the Soccer Club shall receive directly or indirectly any salary,

    compensation or emolument from the Club for services rendered as Director, Officer of Member.

    Each board member and head coach will one free registration for the division in which their child plays or a player of their choice if they have no children playing.

    The Board of Directors shall decide all matters pertaining to the finances of the Town of

    Poughkeepsie Soccer Club, Inc. and it shall place all income, including Auxiliary Funds, in a

    common Club treasury, directing the expenditure of same in such manner as will give no

    individual or team an advantage over those in competition with such individual or team. The

    Board must give prior approval to the contribution of funds or property to individual teams.

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    TOPSC CONSTITUTION

    ELECTIVE PROCESS

    FINANCIAL

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    SECTION TWO FISCAL YEAR

    The fiscal year of the Club shall begin on the first day of September and shall end on the last day

    of August, which fiscal year will be known by the calendar year in effect on the last day of that

    fiscal year.

    SECTION THREE DISTRIBUTION of PROPERTY upon DISSOLUTION

    Upon dissolution of the Club and after all outstanding debts and claims have been satisfied, the

    Members shall distribute the property of the Club to such other organization or organizations

    maintaining an objective similar to that set forth herein, which are or may be entitled to

    exemption under Section 501 (c) of the Internal Revenue Code or any future corresponding

    provision.

    SECTION FOUR DISBURSEMENT

    The Board shall not permit the disbursement of Club funds for other than the conduct of soccer

    activities in accordance with the rules and policies established.

    Any item/motion presented to the Board of Directors during the budgeted calendar year which is

    not covered by a budget line item and reduces income and causes an expenditure of $250 or

    more or which exceeds any contingency fund remaining in the budget must also include the

    budget line item from which the money is to be transferred or a plan to replace/produce such

    monies. This plan must be part of the original item/motion and be implemented with it as one

    entity.

    SECTION FIVE EASTERN NEW YORK YOUTH SOCCER ASSOCIATION

    To conform to the eastern New York Youth Soccer Association, the playing year shall

    commence on September 1 and shall end on August 31.

    ARTICLE VIII AMENDMENTS

    Amendments to this constitution shall be effected by a two-thirds vote at two consecutive

    meetings of the Board of Directors at least two weeks apart, provided that all those eligible to

    vote have been notified by mail at least ten days in advance of each meeting of the intention to

    offer the amendment. Amendments so adopted shall be immediately incorporated into the

    Constitution, rather than being maintained as a list of amendments to the original text.


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    PROCEDURES

    PROCEDURE 1 INTRAMURAL-March 7, 1989

    1. SELECTION OF INTRAMURAL COACHES

    1.1. Division Directors should begin to solicit and develop coaches for the next seasonal

    year. Sources of coaching candidates are current coaches, player registration forms,

    interested parents and referrals from the current Division Director. Clinics can be

    arranged with the Head Coach to which interested parents can be invited.

    1.2. By the July board meeting each year, each Intramural Division Director is expected to

    present a list of coaches for their Division to the Board of Directors. Coaches should be

    adults at least 25 years of age.

    1.3. Coaches are expected to attend at least 2 coaching clinics prior to the start of the season

    and are encouraged to attend as many as possible.

    1.4. Team assignment will be mutually agreed to by the coaches and the appropriate Division

    Director.

    1.5. The Division Director will assure that each coach is thoroughly familiar with the

    Intramural Procedures of the TOPSC.

    2. INTRAMURAL COMMITTEE

    2.1. The Intramural Committee is composed of:

     the VP for Operations

     the Head Coach

     the Referee Coordinator

     the Intramural Division Directors

    2.2. The Intramural Committee is responsible for resolution of any complaints in the

    Intramural Program when the problem cannot be resolved by the coach and the

    responsible Division Director.

    2.3. The Intramural Committee can take any action deemed necessary to resolve the problem.

    2.4. Any Intramural coach whose appointment is withdrawn will be ineligible to coach any

    TOPSC team for a period of at least 1 year, possibly longer, depending on the nature of

    the allegations.

    3. FILLING VACATED COACHING POSITIONS

    Upon the occurrence of any coaching position vacancy, the Division Director will be

    responsible for filling any such vacancy and presenting the name of the new Coach to the

    Board at the next Board meeting.

    4. INTRAMURAL DIVISION DIRECTORS’ RESPONSIBILITIES

    Each Intramural Division Director is responsible for administration, supervision and

    coordination of:

     Club rules;

     All activities in the Division;

     Selection of coaches;

     Assigning players to the teams in that Division;

     The conduct of the Division’s coaches, players, parents and spectators;

     Attending monthly Operations meetings generally held on the second Tuesday of each

    month to report on the status of teams, players, coaches and activities within the Division;


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     Attending monthly Board of Directors meetings generally held on the third Tuesday of

    each month;

     Representing the needs of the Division to the Board of Directors;

     Assuring compliance with the TOPSC’ registration procedures;

     Monitoring, coordinating and rescheduling of any postponements;

     Coordination of gym and field usage for Intramural teams;

     Preparation of an Information Bulletin about the Intramural Program in conjunction with

    the Vice President for Operations suitable for use at registration, in compliance with

    TOPSC’s Constitution and approved procedures;

     Communications with the Intramural Coaching Staff concerning the Travel Program,

    formats, rules, etc. to encourage each of them to inform their players of the particulars

    and send the better skilled players to tryouts;

     Cooperating with the Travel Team Directors to identify and select Intramural players who

    exhibit skills and interest sufficient to warrant their placement on a Travel Team prior to

    holding tryouts for unregistered players;

     Conducting regularly scheduled meetings of the Intramural Coaching Staff;

     Jointly offer with the Head Coach, instructional clinics dealing with suggestions,

    illustrations and explanations of techniques which coaches can utilize with their teams;

     The continuing education and development of the Division’s Intramural Coaching Staff;

     Field requirements, utilization and scheduling;

     Equipment needs and records;

     Devising that Division’s game schedule at least 2 weeks prior to the start of each playing

    season;

     Communicating the game schedules to the Referee Coordinator;

     Determining and administrating any informal Divisional Awards;

     Strive not to schedule any games on days of religious observance;

     Ensure that players are not penalized for participating in school; or religious events;

     Make recommendations for the improvement of the Intramural Program;

     Recommend cancellation of games because of inclement weather.

    5. GENERAL GUIDELINES for INTRAMURAL TEAM FORMATION

    5.1. When forming teams and/or adding players to a team at any time, Intramural Division

    Directors should form teams of relatively equal strength. For placement of girls, there

    must be at least 2 girls assigned to a team unless the parents agree otherwise.

    5.2. Each team will be further balanced by the Division Director through adjustment based

    on age, similar distribution of skills and abilities, location of residence, school attended

    and any car-pooling requests, so long as the overall balance of the team remains

    relatively equal to the other teams in the Division.

    5.3. Each Division Director whose age group has a Travel Team will list the 10 – 14 top

    current Intramural players most qualified for an all-star or Travel Team tryout invitation.

    This list must be given to the Travel Team Director at the November Operation Meeting,

    or upon request.

    5.4. At the beginning of each season, each Intramural Division Director will provide the

    Division’s Coaching Staff with:

     Copy of the TOPSC Intramural Procedure;

     Season schedule including practices and games;

     Field assignments;


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     Names and phone numbers of the Division Director, Coaches, TOPSC Board

    Members;

     Playing rules and modifications, if any;

     Any information relevant to the Division;

     Notice of any meetings.

    5.5. At the beginning of each season, each Division Director will provide the Division’s

    participants with an Information Bulletin which conforms to the TOPSC Constitution,

    Policies and Procedures and includes:

     Season schedule including practices and games;

     Field assignments;

     Names and phone numbers of the Division Director, Coaches and TOPSC Board

    Members;

     Playing rules and modifications, if any;

     Responsibilities of Intramural Players;

     Responsibilities of Parents of Intramural Players;

     Club Calendar.

    5.6. Each coach is expected to make arrangements for the team to be supervised by another

    adult in the absence of the Coach and will identify these adults to the Division Director.

    Each coach is encouraged to involve at least two to three parents as Assistants.

    5.7. The Division Director is available to assist each coach in finding a Team Manager who

    shall be responsible for:

     Establishing and coordinating the team phone tree;

     Securing parental support to provide refreshments, drinks and ice for the team

     Communicating game results to the Division Director;

     Coordinating transportation to any away games.

    In the event there is no Team Manager, the Division Director shall appoint someone who

    is capable of handling these responsibilities.

    5.8. Each year the TOPSC fields the following Intramural Age Groups:

     Under 5/Mixed - Provisional

     Under 6/Mixed

     Under 7/Mixed

     Under 8/Mixed

     Under 9/Mixed

     Under 10/Mixed

     Under 12/Boys

     Under 12/Girls

     Under 14/Boys

     Under 14/Girls

     Under 16/19 Boys

     Under 16/19 Girls

    6. HANDLING of PLAYER RELEASE/TRANSFER/ADDITION

    6.1. Any player registered to a team is bound to the Program for the entire seasonal year

    unless the parent of Guardian requests a transfer or release in writing and such form is

    submitted by the Division Director to the VP for Operations.

    6.2. A player may be released by TOPSC only if the player is unable to play because he:


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     Has violated USYSA/ENYYSA/EHYSL/TOPSC disciplinary rules;

     Has moved beyond a reasonable distance;

     Is injured in such a manner that he will not be able to participate for the remainder of

    the season;

     Is deceased;

     is leaving the program based on parent’s written request.

    6.3. To effect the release, the coach must obtain the approval from the VP fir Operations.

    6.4. Any coach desiring to add any player(s) to a team will notify the Division Director. The

    recommended number of players on a roster will be

    AGE GROUP RECOMMENDATION

     Under 5/Mixed – Provisional 5-7

     Under 6/Mixed 6-9

     Under 7/Mixed 8-10

     Under 8/Mixed 11-12

     Under 9/Mixed 11-12

     Under 10/Mixed 12-14

     Under 12/Boys 15-19

     Under 12/Girls 15-19

     Under 14/Boys 15-19

     Under 14/Girls 15-19

     Under 16/19 Boys 15-19

     Under 16/19 Girls 15-19

    6.5. The seasonal year begins with the Fall Season and ends with the Spring Season. Each

    Division shall strive to have 8 – 10 games in each of the fall and spring seasons.

    6.6. Each Division Director should report at the Operations Meeting, games with scores

    showing a win by more than 4 goals.

    6.7. Players waiting… waiting to be assigned to teams once the Division Director has

    formulated his teams shall be instructed to contact the Division Director.

    6.8. The Division Director will contact the Registrar and request action be immediately

    initiated to register such player(s) at a time and place convenient to the Registrar

    consistent with the timeframes and needs of the Division.

    6.9. As soon as the registration process is completed, the Registrar shall promptly provide the

    Division Director with the original play from the Registration Form(s) and the Division

    Director shall place the player(s) on the available team(s).

    6.10. In the event the Waiting List (maintained) by the Division Director) contains a

    sufficient number of players during the playing season, but existing team strengths do

    not warrant the addition of any players at that time, the Division Director shall:

     Form a(additional) team(s);

     Obtain coach(es);

     Inform the VP for Administration of any uniform and/or equipment requirements;

     Coordinate the new team(s’) starting on an instructional program in preparation for

    the next playing season.

    7. RESPONSIBILITIES of an INTRAMURAL COACH

    An Intramural Coach is responsible for:

     Advising players and parents of their responsibilities;

     Holding practices at least once a week during the team’s active season;


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     Requiring regular attendance except when this conflicts with school or religious

    activities;

     Equally and without favor, teaching all team members skills, tactics, techniques and good

    sportsmanship;

     Distributing uniforms and assuring that they are worn during games;

     Attending all games or having the Assistant Coach attend instead;

     Providing equality of playing opportunities to all players;

     Providing a qualified substitute to handle the coach’s responsibilities during the coach’s

    absence from team events;

     Involving and appointing parents to handle team management responsibilities such as

    coordinating team travel, team communications, arrangements for tournaments, first aid,

    team pictures, refreshments, coaching assistance, club and league administrative

    requirements, etc, in order to maximize parent involvement and ownership of team

    performance;

     Notifying the Division Director of any player discipline problems, injuries, suspensions,

    disciplinary actions taken by Referees (yellow and/or red card issuance and

    circumstances);

     Exhibiting good sportsmanship at all times, whether winning or losing;

     Not seeking to appeal, reverse or openly oppose, censure or comment from the sidelines

    on any match official’s decisions

     Conduct themselves properly and beyond reproach whenever representing the TOPSC;

     Willingly abiding by the Code of Conduct issued by the USYSA;

     Continuing their coaching education through attendance at coaching clinics, accredited

    courses and schools and under the guidance of the Head Coach;

     Reporting to the Division Director administratively and to the Head Coach technically,

    and through them to the VP for Operations, the President and the Board of Directors;

     Ensuring that no unregistered players are permitted to participate in the program;

     Ensuring that all players wear shin guards;

     Always having in their possession the original play of each player’s Registration Form

    with signed Medical Consent;

     Account for inventory of equipment assigned to him;

     Not penalizing a player for failure to participate because of involvement in school or

    religious activities;

     Coordinating game rescheduling with Division Director and other coaches;

     Provide scores to the Division Director;

     Responsible for the safety of players during TOPSC sponsored events;

     Strive to provide to the Division Director reports and evaluations of Referee

    performance.

    8. RESPONSIBILITIES of an INTRAMURAL PLAYER

    An Intramural Player is responsible for:

     Attending all team scheduled events including practices, games, scrimmages,

    tournaments, etc.;

     Notifying the coach as soon as practical whenever attendance at a team scheduled event

    is not possible;

     Keeping the Intramural uniform clean and in good repair at all times;


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     Wearing the Intramural uniform at games and tournaments;

     Being attentive when being coached, taught or instructed;

     Exhibiting good sportsmanship in both winning and losing;

     Conducting themselves properly and beyond reproach whenever representing the TOPSC

     Willingly abiding by the Code of Conduct issued by the USYSA;

     Wearing shin guards at all times when playing.

    8.1. General Player Information

    Any player who receives a red card will automatically be suspended for the remainder of

    that game and the next scheduled game of the seasonal year, subject to review by the

    Intramural Committee.

    Any player who receives a second red card in any season will automatically be suspended

    for the remainder of the seasonal year, subject to review by the Intramural Committee.

    Participation in the TOPSC program shall be considered secondary in nature to school

    and religious functions and activities.

    9. RESPONSIBILITIES of an INTRAMURAL PLAYER’S PARENTS

    Parents of Intramural Players are responsible for:

     Being able and willing to meet practice and game commitments;

     Being willing to volunteer time and/or services by participating in TOPSC approved fund

    raising and sponsored projects;

     Exhibiting good sportsmanship in both winning and losing;

     Conducting themselves properly and above reproach whenever attending TOPSC

    sponsored and/or approved events;

     Refraining from open and/or vocal disagreement with decisions of match officials on the

    sidelines;

     Refraining from open and/or vocal disagreement, disparagement and/or negative

    criticisms and comments about any player or coach on the sidelines;

     Willingly abiding by the Code of Conduct issued by the USYSA;

     Addressing any complaints that cannot be amicably settled with the coach and the

    Division Director to the Intramural Committee.

    10. CLUB POSITION on PLAYING UP/DOWN within the INTRAMURAL PROGRAM

    10.1. Playing up is defined as playing in an older age group than the one prescribed for

    a player’s year of birth.

    10.2. Playing down is defined as playing in a younger age group than the one

    prescribed for a player'’ year of birth.

    10.3. The official position of the TOPSC is that there should be no playing up or down

    by any players within the Intramural Program. However, circumstances may exist which

    mitigate this position and each Division Director shall have the authority to place players

    in accordance with confidential information brought to the attention of the Division

    Director. The request must be in writing and signed by at least one parent or guardian.

    Once any such placement occurs, the Division Director must immediately notify the VP

    for Operations who is responsible for notifying the Board of Directors at its next

    monthly meeting.

    11. REIMBURSEMENTS

    11.1. The TOPSC will not offer or pay any reimbursement to any Intramural Coach,

    team official or parent for lodging, meals, mileage or travel related expenses resulting


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    from any meetings, clinics, games, tournaments, seminars or other approved team or

    club activities.

    11.2. The TOPSC will subsidize the cost of 3 National Coaches courses annually.

    Travel expenses up to $400 per person annually will be provided. Attendance and extent

    of travel subsidy requires the approvals of the Head Coach and the President. Subsidy

    for additional attendance beyond 3 courses per year requires the applicant to apply in

    person to the Board of Directors for prior approval.

    11.3. The Board will consider any reasonable proposal for the betterment of the

    Intramural Program.

    12. INTRAMURAL INVOLVEMENT in TOURNAMENTS

    12.1. Tournament play, whether Travel or Intramural, regardless of age division,

    whether at home or away, should be sought and entered into when TOPSC teams can

    offer reasonably good competition and benefit from the experience. Intramural

    tournament play requires Board approval.

    12.2. The primary objective of tournament play will be competition rather than

    winning.

    12.3. All players on every Intramural Team have the right to share equitably in

    tournament attendance, participation and amount of playing time with other members of

    their team. Every rostered player shall be entitled to attend and participate in all

    tournaments.

    12.4. At the beginning of each fiscal year, the Treasurer and the Board of Directors may

    set aside a budget item for tournament play within the Division’s Intramural Program.

    12.5. Each Division’s tournament involvement, attendance, sponsorship, calendar and

    selection will be decided by the Division Director in conjunction with the Division’s

    Coaching Staff prior to the start of each playing season. Every effort will be made to

    maximize TOPSC visibility at all such tournaments.

    12.6. The Division Director is responsible for:

     Obtaining tournament information and entry forms;

     Verifying appropriate sanctions have been obtained for each tournament being

    given consideration;

     Distributing approved tournament information to the Coaching Staff;

     Completing tournament entry forms for the Coaching Staff;

     Obtaining a check from the Treasurer to cover payment of entry fees and

    bonds (if any);

     Forwarding entry paperwork and payments to appropriate parties;

     Coordinating the dissemination of information, schedules, maps, etc. received

    from tournament committees to the coaches of teams accepted into those

    tournaments;

    12.7. In order to sponsor any tournament, the Division Director(s) must seek prior

    approval from the Board of Directors at least 4 months prior to the anticipated

    tournament date before any application can be made to governing organizations for

    permission to sponsor a tournament.

    12.8. When seeking Board of Directors approval to sponsor a tournament, the following

    information must be provided:

     Identity of the group organizing and conducting the tournament;

     Objective of the tournament;


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     Age groups included in the tournament;

     Expectations of organizing group;

     Expectations of TOPSC;

     Monetary disbursements;

     Distribution of proceeds (liabilities).

    12.9. The Division Director(s) must complete the necessary paperwork requesting

    permission to sponsor a tournament and submit it to the VP for Operations who will then

    submit it to the appropriate governing organizations.

    12.10. At least one progress report must be given to the Board of Directors, preferably

    two months before the event, and a final report must also be presented to the Board,

    within two months of the event.


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    PROCEDURE 2 TRAVEL TEAMS-JAN 16, 1990

    1. SOLICITATION of QUALIFIED COACHING CANDIDATES

     By February 15th of each year, the Head Coach will advertise in local newspapers for

    resumes from qualified persons interested in coaching a TOPSC Travel Team during the

    next seasonal year.

     Interested respondents will be directed to submit their resumes directly to the Head

    Coach of TOPSC no later than March 31st.

     The Head Coach of TOPSC is the recipient of all resumes of coaching candidates. He

    will distribute copies of them at the first meeting of the Travel Team Coaches Selection

    Committee. The Committee will also verify that each candidate is willing to abide by

    them, if appointed.

     The HEAD COACH will maintain a file of coaching candidate resumes and potential

    candidates. This information will also be maintained in the Club’s files with the

    Secretary. Travel Teams are defined to be any team playing in any of the divisions

    (1,2,3) of the League.

    2. TRAVEL TEAM COACHES SELECTION COMMITTEE

    2.1. Members

    The seven members of the Travel Team Coaches Selection Committee are:

    1) Head Coach (Committee Chairperson)

    2) VP for Operations

    3) Boys’ Travel Team Director

    4) Girls’ Travel Team Director

    5) U9/Mixed Intramural Division Director

    6) U10/Mixed Intramural Division Director

    7) U12/Boys’ Intramural Division Director

    Board members can attend meetings of this Committee but only the persons authorized to

    participate in, and vote at meetings of this Committee Are Committee Members unless

    the Travel Team Coaches Selection Committee chooses to invite non-Committee

    Members to attend meetings and provide information deemed relevant to the nomination

    of a coaching candidate. Such an invitation requires the support of five (5) Committee

    members.

    The quorum of members necessary to hold a meeting of the Committee is five (5).

    Committee members who are, or who have spouses who are, candidates for coaching

    positions will refrain from speaking on their credentials, lobbying Committee Members,

    etc. unless specifically requested to do so by a ¾ majority vote of the Committee. Any

    Committee Member who violates this stipulation will have their name removed from any

    club coaching appointment for at least one (1) year. The Committee shall decide the start

    and end dates.

    Committee members who are candidates, or who have spouses who are candidates, for

    coaching positions are not permitted to vote on their nominations.

    If any vote of the Committee results in a tie, the matter will be re-voted until the tie is

    broken. However, after the sixth such successive tie vote on any matter brought before

    the Committee, the Committee Chairperson will decide the issue for the Committee And

    that decision will be binding and not subject to appeal.

    2.2. Committee Meetings


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    The first meeting of the Travel Team Coaches Selection Committee will be held no later

    than March 341st and Committee Members will be notified of the date, time and location

    of the meeting by the Committee Chairperson.

    The Committee Chairperson will organize, preside over the meetings of the Travel Team

    Coaches Selection Committee and distribute copies all of resumes received, render non-

    appeallable judgement over the disposition of any resumes not received.

    The Chairperson of the Travel Team Coaches Selection Committee…

    The Chairperson of the Travel Team Coaches Selection Committee will:

     Call any subsequent meetings of the Committee;

     Preside over all Committee meetings;

     Review all candidate’s resumes with the Committee;

     Clarify any issue concerning qualifications to coach;

     Cast any deciding vote as specified herein;

     Notify all candidates of the Committee’s findings;

     Present the nominations to the Board of Directors for approval.

    The Committee is obligated to review the qualifications of coaching candidates and then

    nominate the most qualified candidate for each travel team coaching position. The

    Committee’s objective shall be one (1) team per qualified coach.

    2.3. Board Approval of Travel Team Coaches

    Coaching nominees may be presented to the Board of Directors at the April and/or May

    Board Meeting(s) by the Chairperson of the Travel Team Coaches Selection Committee

    and staffing completed by the June meeting.

    Each coaching nominee will be voted on individually by secret ballot, rather than as a

    group, by the TOPSC Board of Directors.

    Nominations will not be accepted from the floor.

    If any nominee is not approved or otherwise found unacceptable to the Board, the Travel

    Team Coaches Selection Committee will reconvene and develop another

    recommendation to present to the Board of Directors.

    All coaching applicants will be promptly notified of the TOPSC Board of Directors’

    decision by the Travel Team Coaches Selection Committee Chairperson.

    Travel Team Coaches and their Assistant Coaches will not move together from one age

    division to the next higher age division such that they remain responsible for coaching the

    same group of Travel players for more than 2 consecutive years.

    2.4. Team Management Review Committee

    In cases where problems cannot be resolved by the Travel Team Coach and the

    responsible Travel Team Director, the President of any member of the Travel Team

    Management Review Committee will convene the Committee To investigate and resolve

    the problem.

    The five (5) members of the Travel Team Management Review Committee are:

    1. President

    2. VP for Operations

    3. VP for Administration

    4. Head Coach

    5. Travel Team Director

    The Committee is empowered by the Board to discipline, and to take any action deemed

    necessary to resolve the problem including removal or suspension of any party involved


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    in the dispute. The findings of the Committee will be binding on the TOPSC and will be

    reported to the Board of Directors at the next regular meeting.

    Any Travel Team Coach may have their Coaching appointment suspended and/or

    withdrawn by the Board of Directors on a motion charging abuse of any TOPSC policy,

    provided that motion is put forth with full explanation either by the Travel Team Director

    or on the recommendation of the Chairperson of the Travel Team Coaches Selection

    Committee, or Travel Team Management Review Committee at any duly authorized

    meeting of the TOPSC. The Board of Directors then has the option of airing the

    allegation(s) during the discussion on the motion or of establishing a separate meeting to

    hear the matter. Any coach whose appointment is subject to withdrawal, and any

    witnesses deemed appropriate by the Board, may be invited to appear in person before

    the Board to discuss the allegation(s) and to present a defense. Any coach whose

    appointment is withdrawn will be ineligible to coach any TOPSC team for a period of

    one (1) full year. The Board shall determine the starting and ending dates.

    2.5. Filling Vacated Travel Team Coaching Positions

    If a Travel Team Coach should vacate, decline to serve, become incapacitated, be

    removed from, or otherwise not be able to fulfill prescribed responsibilities, the Head

    Coach automatically becomes the acting coach of that team until the Board of Directors

    approves a permanent coach to fill that position.

    Upon the occurrence of any coaching vacancy, the Travel Team Coaches Selection

    Committee will be reconvened to fill such coaching vacancy. If there should be any

    vacancy on the TTCS, such vacancy will be filled in accordance with this procedure.

    The procedures used for selecting, nominating and appointing any coach to fill a travel

    team vacancy will be the same as those used to initially select, nominate and appoint

    travel team coaches.

    3. Travel Team Director’s Responsibilities

    The Travel Team Director is responsible for administration, supervision and coordination of:

    3.1. The procedures, policies, rules and activities of the travel program

    3.2. The conduct of coaches, players, parents and spectators.

    3.3. Representing the needs of the Travel division to the Board of Directors.

    3.4. Assuring compliance with the TOPSC registration policies and procedures so as to

    provide the TOPSC Registrar with all items necessary for completion of registration

    at least two (2) weeks prior to any league or higher organization’s registration

    deadlines.

    3.5. Tournament paperwork, obtaining necessary approvals and TOPSC disbursement

    requests for sanctioned tournaments and travel.

    3.6. Reporting of scores in accordance with TOPSC procedures.

    3.7. Monitoring, coordinating and rescheduling of any league game postponements.

    3.8. Obtaining a gross check from the TOPSC Treasurer payable to each Travel Team

    coach in an amount sufficient to cover the team’s referee fee requirements for the fall

    or spring season.

    3.9. Recommending the next year’s travel team fees to the TOPSC Treasurer.

    3.10. Keeping accurate records including cancellations of facilities where TOPSC may

    be entitled to a refund or extended usage.

    3.11. Coordination of gym and field usage for travel teams.


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    3.12. Preparation of an information sheet about the Travel program suitable for use at

    registration and at travel team tryouts, in compliance with TOPSC Constitution and

    approved procedures.

    3.13. Advertisements in the local newspaper(s) of relevant information about Travel

    Team tryouts.

    3.14. Communications with Intramural coaches concerning the Travel Program, Travel

    team tryouts, formats, rules, etc. so as to encourage each of them to inform their

    players of the particulars and send their better skilled players to tryouts.

    3.15. Cooperating with the Intramural Division Directors to identify and select

    intramural players who exhibit skills and interest sufficient to warrant their

    placement on a travel team prior to holding tryouts for unregistered players.

    3.16. Conducting regularly scheduled monthly meetings of the Travel Team Coaching

    Staff to discuss policies, issues, problems, tournaments and related matters, and

    jointly offer with the head Coach, as part of each meeting, instructional clinics

    dealing with suggestions, illustrations and explanations of techniques which coaches

    can utilize with their team.

    3.17. Attending monthly meetings of EHYSL.

    3.18. Distribution of original ply of Player Registration Forms to travel Team Coaches.

    3.19. Registering three (3) or more players only with an appropriate TOPSC check.

    4. Travel Team Tryouts

    4.1. Travel Team Age Divisions

    Each year the TOPSC fields the following travel teams:

    4.1.1. U9/Mixed

    4.1.2. U10/Mixed

    4.1.3. U11/Boys

    4.1.4. U12/Boys

    4.1.5. U12/Girls

    4.1.6. U13/Boys

    4.1.7. U14/Boys

    4.1.8. U14/Girls

    4.1.9. U15/Boys

    4.1.10. U16/Boys

    4.1.11. U16/Girls

    4.1.12. U17/Boys

    4.1.13. U19/Boys

    4.1.14. U19/Girls

    To be eligible to play on a TOPSC Travel Team, a player must be born in the years

    stipulated by the USYSA/USSF for that age division and be a student at an area

    elementary, middle, junior high or senior high school whose high school class has not

    graduated in the case of students in accelerated programs. College students are not

    eligible to play on TOPSC Travel Teams.

    4.2. Travel Team Player Selection Committee

    The Travel Team Selection Committee will select players and form all TOPSC Travel

    Teams.

    The members of the Travel Team Player Selection Committee will be:

    1. Head Coach (Committee Chairperson)

    2. President


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    3. VP for Administration

    4. VP of Operations

    5. Travel Team Director(s)

    6. Members of the current and future Travel Team Coaching Staff selected by

    the Head Coach with the agreement of the Committee members.

    A minimum of five (5) Committee members must be present to conduct any tryout.

    No member of the Travel Team Player Selection Committee can participate in the

    evaluation, selection and/or rejection of players for a particular travel team if he:

    Has been or is likely to be appointed coach of that team OR

    Has a child trying out for that team.

    Only members of the Travel Team Player Selection Committee can participate in the

    evaluation, selection and/or rejection of players for TOPSC travel teams.

    4.3. Players currently playing on TOPSC Travel Teams having already been identified as

    having sufficient skills and interest to play at this level and need be further identified for

    a subsequent year’s team unless the Travel Team Director has been notified by either the

    player’s coach, the head Coach, and/or a member of the Travel team Coaching Staff that

    a player is seriously deficient and deemed incapable of playing at the level of the team.

    Notification of this observation must be made no later than April 1st of the current

    seasonal playing year in order to allow appropriate remedial action to be taken.

    Observations not reported or reported after this date will be deemed to not have any

    basis in fact.

    Once a player has been identified as being seriously deficient and deemed incapable of

    playing at the level of the team, the Travel Team Player Selection Committee will

    observe the player sufficiently so as to determine whether or not the observation is based

    in fact.

    If the Travel Team Player Selection Committee determines that the player observation

    has no basis in fact. The player will be deemed capable in playing at the level of the team

    for the next year.

    If the Travel Team Player Selection Committee determines that the player observation is

    based in fact, the player’s coach will be advised of this determination by the Travel team

    Director and/or Head Coach, and offered suggestions for improvement of the noted

    deficiencies.

    The player will be invited to participate in tryouts for the next year with the

    understanding that unless the player can evidence capabilities equal to or exceeding the

    other members of the team, the player faces the possibility of not being selected to play

    on the team the next year.

    4.4. Tryout Procedures

    4.4.1. TOPSC tryouts will be conducted starting April 1st and concluded by the May

    Operations meeting. Entry level teams may require more than one tryout. Players

    who do not participate in a tryout cannot be placed on a TOPSC Travel Team. It is

    recognized that a player may show up with an injury or may be hospitalized and not

    be able to perform. The Committee will use consensus comparative information if

    possible to evaluate the player, or the Committee may decide to postpone that

    player’s evaluation for a reasonable amount of time.

    4.4.2. TOPSC tryouts will be technically conducted by the Head Coach, coordinated and

    administered by the Travel Team Director, and evaluated by the Travel Team


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    Selection Committee. A minimum of five (5) Committee members must be present

    in order to conduct any tryout.

    4.4.3. Players currently playing on a TOPSC Travel Team must participate in all tryouts

    for their age group, unless excused for good cause by the Travel Team Director.

    They will wear their white travel team uniforms for identification purposes and to

    assist the Committee in determining the standard of play against which all others

    will be judged. The Committee will be instructed by the appropriate Travel Team

    Director to place strong emphasis on retaining current players on each team.

    4.4.4. Current Travel Team Players at Risk (i.e. who have been reported to the Travel

    Team Director as being seriously deficient in skills and have subsequently been

    notified that they are at risk of not retaining their positions with the team for the

    next year) must participate in these tryouts in order to be placed on the next year’s

    team. They will also wear their white travel team uniforms and their jersey numbers

    will be identified to the Committee prior to conducting the tryouts.

    4.4.5. Registered and currently participating TOPSC Intramural players recommended

    by their respective Intramural Division Directors will be invited to participate in the

    first and any subsequent Travel Team tryouts. They will be instructed to wear their

    intramural uniforms for identification purposes.

    4.4.6. Any new registrants for the next seasonal year will also be eligible to participate

    in tryout(s). The Committee will provide a means of visually identifying these

    participants and recording their identifying characteristics on the master attendance

    sheet. Incoming players from any other club’s teams are ineligible to participate in

    tryouts for one year after their initial registration unless their permanent residence

    has changed.

    4.4.7. Second and subsequent scheduled tryouts will be open to all other interested

    candidates, including players not yet registered with the TOPSC, provided sufficient

    vacancies exist to warrant such tryouts.

    4.4.8. The Travel Team Director will maintain a master attendance sheet which will be a

    listing of current team members with addresses and phone numbers, to which the

    Travel Team Director will add the names, addresses, phone numbers, birth dates and

    identification unique to all other tryout participants.

    4.4.9. The duration of each team’s tryout session will not exceed 90 minutes. The Head

    Coach will determine which activities are best suited to evaluate players and

    conduct them for the Committee. The Head Coach’s evaluations will be a part of

    the Committee’s findings.

    4.4.10. The Committee will evaluate additional players for each team by determining if

    players trying out possess sufficient skills, attitude and interest less than (<), equal

    to (=) or greater than (>) the level of play of the players on the team. Committee

    members will qualify each participant’s ability (except those in white travel team

    uniforms) with regard to the level of play exhibited by the team as a whole. The

    Travel Team Director will record these decisions. Responses will be limited to:

     Less than (<) level of team

     Equal to (+) level of team

     Greater than (>) level of team

    4.4.11. At the conclusion of each tryout, each Committee member’s responses will be

    collected by the Travel Team Director in the presence of the Travel Team Player

    Selection Committee. All participants will be notified on the field by the Head


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    Coach in the presence of the Committee of their status prior to their departure from

    the tryout session.

    4.4.12. The maximum number of player vacancies for each travel team will be decided by

    the Travel Team Player Selection Committee as a group prior to the first Travel

    Team tryout. The emphasis will be on smaller numbers for older teams.

    4.4.13. The maximum number of vacancies will be calculated for any team by the Travel

    Team Player Selection Committee and will be defined as the maximum number

    determined by the Committee (not to exceed eighteen (18) for Under14 or younger

    and sixteen (16) for all half year teams) minus the team’s current number of players

    minus the number of players placed at risk.

    4.4.14. If in the opinion of the Travel Team Player Selection Committee, the number of

    qualified players trying out is sufficient to field a second travel team in any age

    group, then the Travel Team Director will seek approval from the Board of

    Directors at the next Board meeting to field a second team in that age group.

    4.4.15. Once all the participating players have been notified of the tryout results, the

    Travel Team Director will then provide the coach with the final TOPSC team roster

    of players. The coach may not make any alterations to the team roster unless as

    provided herein.

    4.5. Procedure for Altering Rosters

    4.5.1. Players deciding to leave a team

    4.5.1.1. Any player registered to a team is bound to that team for the entire

    seasonal year unless he/she requests a transfer or release in writing and such

    form is submitted to the TOPSC Vice President of Operations, EHYSL and

    ENYYSA.

    4.5.2. Release of a player by the TOPSC

    4.5.2.1. A player may be released by the TOPSC only if the player is unable to

    play because he:

     Has violated USYSA rules or ENYYSA/EHYSL/TOPSC disciplinary

    rules;

     Has moved beyond a reasonable distance;

     Is injured in such a manner that he will not be able to participate for the

    remainder of the season OR,

     Is deceased

    4.5.3. To effect the release, the Coach must complete and sign a USYSA Player Release

    Form, submit it to the Travel Team Director and obtain the approval of TOPSC

    Vice President of Operations who will then obtain all the necessary EHYSL,

    ENYYSA and USYSA approvals.

    4.5.4. Addition of any player(s)

    4.5.4.1. Any coach desiring to add any player(s) to a team in order to bring the

    number of players on a team equal to the maximum number of players allowed

    on a roster as determined herein, will notify the Travel Team Director of the

    request. During the time before registration deadlines, the maximum number

    will be the difference between current team strength and maximum TOPSC

    authorized roster size (18 and/or 16). Once a team is registered, the maximum

    number of players that can be added to any team is three (3), as defined by the

    USYSA.


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    4.5.4.2. The Travel Team Director will consult with the TTSC and if there is a

    favorable consensus, the Travel Team Director will contact the appropriate

    Intramural Division Director in order to obtain a list of the top Intramural

    players who will then be invited to a special tryout conducted by the

    Committee at a time and place of their choosing.

    4.5.4.3. The coach of the team benefiting from the tryout will not be eligible to

    participate in this tryout but will be notified by the Travel Team Director of the

    outcome.

    4.5.4.4. In the event an insufficient number of Intramural players either tryout or

    are qualified to play on a travel team, the Travel Team Director will then place

    an ad in the local newspaper(s) prior to the next tryout date. Each such ad will

    clearly state the age requirements for that team, the date(s), time(s) and

    location(s) of the tryouts and the Travel Team Director’s phone number for the

    use of interested applicants should they need additional information.

    4.5.4.5. In the event no qualified players or an insufficient number of qualified

    players can be identified to add to a functioning team as a result of the

    procedures stated herein, the matter will be dropped. If the team can no longer

    function if a sufficient number of qualified players can not be identified and

    added to the team, the Travel Team Director has the option of either:

     Advertising for and holding additional tryouts OR,

     Asking the TOPSC Board of Directors for permission to abandon the

    team. However, before any decision can be voted, every effort will be

    made to form the team and the TOPSC Board of Directors must be

    provided with a clear understanding of the consequences at least at the

    league and club levels.

    4.5.4.6. The procedures and standard of evaluation used to add any players to a

    team will be the same as those specified in Item 4.4 and its subsections herein.

    4.6. Appeals Process

    Any appeal must follow the organization of the Club:

    1) Travel Team Director,

    2) VP for Operations,

    3) President,

    4) TOPSC Board of Directors whose decision is final and binding.

    4.7. Responsibilities of a Travel Team Coach

    A Travel Team Coach will be responsible for:

     Advising players and parents of their responsibilities;

     Holding practices at least once a week during the team’s active season;

     Requiring regular attendance except when this conflicts with school or religious

    activities;

     Equally and without favor, teaching all team members skills, tactics, techniques and

    good sportsmanship;

     Attending all games;

     Providing a qualified substitute to handle the Coach’s responsibilities during the

    Coach’s absence from team events;

     Providing equality of playing opportunities to all players;


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     Involving and appointing parents to handle team management responsibilities such as

    coordinating team travel, team communications, arrangements for tournaments, first

    aid, team pictures, refreshments, coaching assistance, club and league administrative

    requirements, etc, in order to maximize parent involvement and ownership of team

    performance;

     Notifying the Travel Team Director of any player discipline problems, injuries,

    suspensions, disciplinary actions taken by league, state or national officials, yellow

    and/or red card issuance and circumstances;

     Exhibiting good sportsmanship at all times, whether winning or losing;

     Not seeking to appeal, reverse or openly oppose, censure or comment from the

    sidelines on any match official’s decisions

     Conduct themselves properly and beyond reproach whenever representing the

    TOPSC;

     Willingly abiding by the Code of Conduct issued by the USYSA;

     Continuing their coaching education through attendance at coaching clinics,

    accredited courses and schools and under the guidance of the Head Coach;

     Reporting to the Travel Team Director administratively and to the Head Coach

    technically, and through them to the VP for Operations, the President and the Board

    of Directors;

     Ensuring that no unregistered players are permitted to participate in the program;

     Ensuring that all players wear shin guards;

     Always having in their possession the original play of each player’s Registration

    Form with signed Medical Consent;

     Account for inventory of equipment assigned to him;

     Not penalizing a player for failure to participate because of involvement in school or

    religious activities;

     Provide scores to the Travel Team Director;

     Responsible for the safety of players during TOPSC sponsored events.

    4.8. Responsibilities of a Travel Team Player

    A Travel Team Player will be responsible for:

     Attending all team scheduled events including practices, games, scrimmages,

    tournaments, etc.;

     Notifying the coach as soon as practical whenever attendance at a team scheduled

    event is not possible;

     Keeping the Travel uniform clean and in good repair at all times;

     Wearing the Travel uniform at games and tournaments;

     Being attentive when being coached, taught or instructed;

     Exhibiting good sportsmanship in both winning and losing;

     Conducting themselves properly and beyond reproach whenever representing the

    TOPSC;

     Willingly abiding by the Code of Conduct issued by the USYSA;

     Wearing shin guards at all times when playing.

    General Player Information

    Any player who receives a red card will automatically receive a three (3) game

    suspension, subject to review and evaluation by the Travel Team Management Review


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    Committee (HEAD COACH, Travel Team Director(s), Vice President for Operations,

    Vice President for Administration and the President).

    Any player who receives a second red card in any season will automatically be suspended

    for the remainder of the seasonal year, subject to review and evaluation by the Travel

    Team Management Review Committee (HEAD COACH, Travel Team Director(s), Vice

    President for Operations, Vice President for Administration and the President).

    Participation in the TOPSC program shall be considered secondary in nature to school

    and religious functions and activities.

    4.9. Responsibilities of a Travel Team Player’s Parents

    Parents of Travel Team Players are responsible for:

     Being able and willing to meet the greater time and travel commitment required by

    the Travel Program;

     Being willing to bear the added expense of travel to and from away games, meals,

    transportation, housing, etc.;

     Being willing to volunteer time and/or services by participating in TOPSC approved

    fund raising and sponsored projects and tournaments;

     Being willing to offer housing and meals to out of town players participating in

    locally sponsored tournaments;

     Exhibiting good sportsmanship in both winning and losing;

     Conducting themselves properly and above reproach whenever attending TOPSC

    sponsored and/or approved events;

     Refraining from open and/or vocal disagreement with the decisions of match

    officials;

     Refraining from open and/or vocal disagreement, disparagement and/or negative

    criticisms and comments about any player or coach on the sidelines;

     Willingly abiding by the Code of Conduct issued by the USYSA;

    4.10. Club position on playing up

    The official position of the TOPSC is that there will be no playing up by any players.

    Playing up is defined as playing in an older age group than the one prescribed for a

    player’s year of birth. Permission to play up must be renewed and approved each year by

    the Board of Directors.

    4.11. Reimbursement of travel expenses

    The TOPSC will not offer or pay any reimbursement for lodging, meals or travel

    expenses resulting from any meetings, clinics, games, tournaments, seminars or other

    approved activities.

    4.12. Coaches Education

    The TOPSC will subsidize three (3) National Coaches courses annually. Travel expenses

    up to $400 per person will be provided. Attendance and extent of travel subsidy requires

    the approval of the Head Coach and President. Subsidy for additional attendance beyond

    three (3) courses per year requires the applicant to apply in person to the Board of

    Directors for prior approval.

    5. Tournaments

    5.1. At the beginning of each fiscal year, the Treasurer and the Board of Directors, on the

    recommendation of the Travel Team Director, will set aside a budget item for the Travel

    Team Program tournament play. Any team must come before the Board of Directors to

    seek permission to exceed its budget allocation.


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    5.2. The tournament calendar and tournament selection fore the entire year for all Travel

    Teams will be planned by the Travel Team Director and the Coaching staff in the fall of

    each seasonal year during the first Travel Team Staff Coaches meeting. Every effort

    will be made to maximize TOPSC visibility at all tournaments.

    5.3. The Travel Team Director’s responsibilities for tournaments include:

    1) Obtaining tournament information and entry forms;

    2) Verifying appropriate sanctions have been obtained for each tournament being

    given consideration;

    3) Distributing approved tournament information to the Coaching Staff;

    4) Completing tournament entry forms for the Coaching Staff;

    5) Obtaining a check from the TOPSC Treasurer to cover the payment of entry

    fees and bonds (if any);

    6) Forwarding entry paperwork and payments to the appropriate parties;

    7) Coordinating the dissemination of information, schedules, maps, etc. received

    from tournament committees to the coaches of teams accepted into these

    tournaments.

    6. TOPSC Sponsored Tournaments

    6.1. The Travel Team Director(s) must seek prior Board approval at least 120 days in

    advance to sponsor any tournament before application can be made to governing

    organizations for permission to sponsor a tournament, subject to the organization’s

    deadlines.

    6.2. When seeking the Board of Directors’ approval to sponsor a tournament, the following

    information must be provided:

    1) Identity of group organizing and conducting the tournament

    2) Objective of the tournament and age groups included in the tournament

    3) Location, dates and times of the tournament

    4) Expectations of the organizing group and expectations of the TOPSC

    5) Monetary disbursements and distribution of proceeds (liabilities)

    6.3. The Travel Team Director(s) must complete and forward the necessary paperwork

    requesting permission to sponsor a tournament to the appropriate governing

    organizations.

    6.4. At least one progress report must be given to the Board of Directors, preferably two (2)

    months before the event and a final report must be presented to the Board within two (2)

    months of the event.

    6.5. Tournament play, whether Travel or Intramural, regardless of age division, whether at

    home or away, should be sought and entered into when TOPSC teams can offer and be

    given reasonably good competition.

    6.6. The primary objective of tournament play will be competition rather than winning.

    6.7. All players on every Travel Team have the right to share equitably in tournament

    attendance, participation and amount of playing time with the other members of their

    team. Every rostered play will attend all tournaments; no team splitting is allowed,

    indoor tournaments are no exception.

    6.8. The TOPSC recognizes its responsibility to further youth soccer to every degree possible

    for every age group. A long range goal of the TOPSC is to encourage international

    experience for the Boys’ U15/16 and Girls’ U16 Travel Teams by working towards

    providing financial assistance wherever possible.


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    U8, U9, U10 Developmental Soccer (Mar 21, 2000 minutes)

    Hank Matthews- Boy's Travel Director

    HMSQUIRL@aol.com


    Developmental is the first step in Travel soccer. The main difference between Developmental

    and full Travel soccer is that there are no tryouts in Developmental soccer. Players sign-up to

    play. They may go through an evaluation practice, if necessary, but no formal tryout. We will

    try to place any and all players that want to play on a team.

    Once placed on a team, the player will find the program is basically the same as the full Travel

    program. Attached you will find the Player and Parent Responsibilities given to all Travel

    registrants.

    Please read through these pages describing the Travel Program. If you have any questions,

    please ask your coach or contact your Travel Director. We are here to help you.

    Thank you for your and your child's interest in the Developmental Program.


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    Travel Player and Parent Responsibilities (Mar 21, 2000 minutes)

    Hank Matthews- Boy's Travel Director

    HMSQUIRL@aol.com

    Dear Prospective Travel Team Player and Parent,

    Welcome to the Travel Soccer level of play. Those of you that have played Travel before

    are aware of the responsibilities of being a Travel Player and what to expect as part of a Travel

    Team. Please use this as a reminder. For those of you new to Travel, this letter will give you an

    idea of what is expected of a Travel Player and Parent.

    Travel Team Player

     Understand that Travel teams practice 2 times/week outdoors and 1 time/week indoors

     Understand that Travel teams play in both indoor and outdoor tournaments during the year

     Attending all team events including games, practices, meetings, tournaments, fund raisers,

    etc.

     Notifying coach as far before an event as possible if the player cannot attend

     Giving attention and respect to any coach, official, or instructor at all times

     Maintaining and wearing a complete and proper team uniform at all games and necessary

    events

     Conduct themselves properly, with good sportsmanship, in all games and events- whether

    winning or losing

     Abide by the Code of Conduct as issued by the United States Youth Soccer Association

    (USYSA)

     Understand that they are a representative of and an ambassador for TOPSC at any event they

    attend and conduct themselves as such

    Any player not fulfilling these obligations may be subject to review and evaluation by the Travel

    Team Management Review Committee. Any decisions issued to a player by this committee shall

    be considered final.

    Travel Team Parent

     Understand that all Travel families are required to volunteer time to help host the Columbus

    Day Tournament and other events for the benefit of the entire TOPSC

     Understand and be willing to meet the greater demands of time and travel that Travel play

    requires

     Understand that Travel play will demand added expenses due to higher registration, the

    normal travel schedule, tournaments, and other related items (meals, hotels, etc.)

     Be willing to meet these expenses so their child may play as part of the Team

     Understand they may asked to help the Team Coach in some manner of team job to divide

    responsibilities among the team adults

     Understand that all Travel families are required to volunteer time to help host TOPSC

    tournaments and fund raising projects. In place of volunteering time they may be allowed to

    donate to the fund raiser

     Lead good sportsmanship at all times, by their own example, at all events

     Refrain from criticizing match officials, but rather support their own team's efforts


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     Realize they too are representatives and ambassadors of TOPSC at all events and conduct

    themselves properly as such

    Expectations for a Travel Team Player and Parent

     A Travel Team will practice at least twice a week and play most regular games on Sundays

     A Travel Team will go to tournaments throughout the year and attendance is normally

    expected

     The level of play and dedication at Travel level is higher than normally found at club level

     A Travel Team may decide to travel abroad or across the United States to play in

    tournaments and for the benefit of the players. Help in planning and organizing of this

    activity is the responsibility of the team parents


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    A Parent's Guide to Travel Soccer

    Before the season.....

     Make sure of your player's commitment...no one wants anyone to quit the team

     Make sure of your entire family's commitment

     Express clearly to your player's coaching staff exactly what potential conflicts take priority

    over this commitment

     Let the staff know, in advance, any concerns or personal matters that are important to you

    and your player

     Get your player good equipment...ask the staff

     Prepare your player with well-balanced foods and adequate water and fluid intakes

     Prepare your player for tryout and paying time expectations and possible disappointments

     Encourage your player to start talking to the coaching staff with both questions and

    comments as soon as possible...you do the same

     Teach your player not to complain about the referee or the weather or the field

     Make sure your player is expecting to play different positions on the field during the season

     Make sure tempers are not brought to the soccer field

     Teach them to come to each game and practice with character...this means being a "class

    player...a good winner as well as a good loser"

     Work towards making the team a "real team" where all the kids and parents get along and

    truly have great times together

     Get everyone prepared to have a fun season

    At home before a game / practice / tournament.....

     Develop a checklist of things to do and items to bring to each event

     Prepare the entire family for the event

     Make sure your player looks sharp

     Re-check the checklist with your player

     Get to the field on or before the time your coaching staff agrees to

     Wish your player luck and let the coaching staff coach and train them

     Make sure you never evaluate your players efforts on whether they score a goal or not

     Remind them..."Be a class player, a good winner as well as a good loser

    At the game.....

     Be there, watch, encourage, support and learn

     Absolutely no drinking or smoking

     Cheer and root for all the players on the team, not just your player

     Maintain respect for the refer at all times

     Please do not try to talk to the coaching staff during the game, unless it is injury related or

    they start to talk to you

     Make sure your player stays with the team when they are out of the game

     Take pictures and/or video...you and your player will appreciate it the next day and in years

    to come


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    After the game.....

     Please allow the coaching staff a reasonable amount of time immediately after the game to

    talk with the players alone

     Congratulate your player on his/her efforts - win or lose. Tell them how much you and

    his/her family enjoyed the game. Do not offer false praise...they will soon recognize

    this...they will always appreciate your honesty, if expressed in a positive and constructive

    manner.

     Try to use each game as an opportunity to teach or reinforce a lesson that can be used in

    other avenues of life

    MAKE SURE YOUR PLAYER IS HAVING FUN AND IS BEING CHALLENGED

    PLEASE HELP THE TOWN OF POUGHKEEPSIE SOCCER CLUB (TOPSC) BY

    VOLUNTEERING ...JUST ASK HOW


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    U16 PROCEDURES and RULES

    (Aug 17, 1999 minutes; modified Sep 21, 1999; Oct 19, 1999; May 16, 2000)

    General Information: General rules and procedures governing the relationship between the U16

    team and TOPSC:

    1. The U16 team shall be defined as the team designated by the TOPSC Board as the primary

    fund raising team for the current soccer year. In the case where there is no U16 team or the

    U16 team decides not to be the primary fund raising team, the Board shall decide who will be

    the primary fund raising team and all these rules will apply to that team. The team so

    designated will hereafter be referred to as the U16. The Jim Riviezzo Memorial Columbus

    Day Tournament will hereafter be referred to as TRN.

    2. All monies from all U16 activities including the Columbus Day Tournament, all fund raising

    both at the Greenvale Soccer Complex and out in public, and deposits for any travelling,

    camps, etc. MUST be deposited with TOPSC via the Club treasurer. The treasurer will

    maintain records of all monies deposited and disbursed. Any accounting necessary to

    determine the allocation of said monies among members of the team shall be maintained by

    the team treasurer. An accounting of the monies received and dispersed by the TOPSC

    treasurer can be requested at any time.

    3. All fund raising plans of the U16 team must be approved by the TOPSC Board. The team

    shall present each fund raising plan to the TOPSC Board. The plan shall include details as to

    how the fund raiser will be run, when it will be run and where the activity will be held. All

    prices related to each fund raiser must be approved by the Board.

    4. All profit from U16 fund raising related to the TRN MUST be divided equally among ALL

    registered TOPSC players on the U16 roster. Each players share is to be used for a soccer

    related activity that the players will do as a team. With the approval of the TOPSC Board,

    exceptions can be made for such things as NY Empire Games or ENYYSA Olympic

    Development Program. Any money raised in excess of the cost of the team event can be used

    for other soccer related activities such as camps, registration fees, soccer equipment, etc..

    Should a player choose an individual event such as Empire Games the player will only

    receive as much money as necessary for the event as approved by the TOPSC Board. Any

    part of the share in excess of the cost of the individual event must be divided equally among

    those TOPSC registered players participating in the team event(s). Should any player's family

    decide to give up their share of the tournament profits, the Board must receive a written letter

    stating the same. That player's family, with TOPSC Board approval, may request a specific

    use for which they would like their share used (for example donated to another player who

    cannot afford the cost of the trip). Except in such approved cases, the share will be divided

    equally among the remaining TOPSC registered U16 team members. Should the U16 team

    wish to divide any of the monies related to the TRN other than equally among the players, a

    written request must be submitted to the TOPSC Board detailing such a plan.


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    Jim Riviezzo Memorial Columbus Day Tournament

    1. All monies and expenses directly related to game play and team players will belong to

    TOPSC. This includes:

     entry fees paid by teams to participate in the tournament

     the cost of referees, trophies, port-a-johns

     ½ the cost of port-a-johns and golf carts (added Sep 21, 1999)

     game related supplies such as balls, line marking paint or chalk

     first aid personnel, supplies and equipment such as EMTs and bee sting packets

    2. All monies and expenses related to food concession, games and non-food concessions will

    belong to the U16 team.

     money collected for the purchase of food and non-food concession items

     advance money for the U16 team will be supplied by the TOPSC treasurer upon request

     expenses of items used at food and non-food concessions and related items such as

    condiments and tents

     all monies collected and expenses related to running game booths such as a kick board

     all monies collected from vendors invited to sell at the tournament. The U16 team shall

    not give an exclusive to any vendor

     all monies collected as donations in exchange for an Ad Book at the entrance to the

    tournament

     any U16 player who receives money for referee fees at the tournament will donate that

    money as part of the concession income to be divided equally among all team members.

    3. Any merchandise bought by the U16 team for the purpose of resale shall be the property of

    the team. Items left after the tournament will NOT be purchased by TOPSC. The team can

    however approach the next U16 team about purchasing the leftovers although that team is not

    required to do so.

    4. TRN commemorative t-shirts: T-shirt design and prices must be approved by TOPSC Board.

    Remaining inventory can be sold throughout the remainder of the soccer year. Left over

    inventory will NOT be purchased by TOPSC. U16 team may approach the next U16 team

    about purchasing the inventory but that team is not required to do so.

    5. Ad Book:

     Any money collected as Ads from TOPSC sponsors will be divided 25% U16 team, 75%

    TOPSC

     U16 team has exclusive Ad solicitation until July 31. After that date any travel

    team/player may solicit ads for the Columbus Day ad book. Ads solicited by other than

    the U16 team will be divided 25% U16 team, 75% team of solicitor. If the U16 team

    solicits a team sponsorship, the team will receive ½ of the money and TOPSC will

    receive ½ and the U16 team shall provide an Ad as if their ½ of the money was a

    solicited Ad.

     Each travel team will be asked to provide a full page ad for the ad book for which the

    U16 team will receive $60.00 from each team that supplies such an Ad. Money will be

    allocated from tournament money allocated to each travel team.

     The U16 team must notify TOPSC Board as to how Ad Book money is to be divided. In

    the last few years, a typical arrangement has been to require a minimum of ads or money

    from each child to cover the cost of the Ad Book (typically around $200 per child). The

    remainder of the money is divided based on which child is credited with soliciting the ad.


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    http://www.topsc.org

    6. Job responsibilities:


    1. Setting up TRN:


     Fliers, invitations, entries, setting up

    age divisions


    2. All equipment/professional personnel

    for game play:


     referees


    3. Maintain and man TRN administration

    stations:

     Admin, registration, referee, lost and

    found stations


    4. Provide all equipment and professional

    personnel for TRN play:


    Page 39


    Revised May 20, 2000


    U16 Team

     Food, non-food concessions - open

    7:30am-6:00pm


     arrange for golf cart(s) and pay ½ the

    cost


     Food, TRN shirts, jewelry, game booth

    equipment


     $5.00 food coupons to Linesman

    (Assistant Referees)


    3. Obtain volunteers from other TOPSC

    Travel teams:

     To assist running U16 concessions and

    game booths


    4. Provide signs for TOPSC:

     TRN ENYYSA registration and

    advertising

     Determining teams and mailing

    acceptances

     Field lining, nets, air horns, balls

     handling ALL problems/concerns by

    participants

     Admin and Registration, First Aid, Lost

    and Found

     Referees, game timekeepers  Scoreboards skeleton, field # signs

    5. Provide player comfort support system: 5. Ad Book:

     First Aid station and EMTs  obtain ads, print book, man Gate and

    get donations (price of Ad Book to be

    set by TOPSC - $2.00 max)

     ½ cost of port-a-potties and golf cart(s)  get TOPSC team ads

    TOPSC

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    TOPSC CONSTITUTION

    1. Provide support system for TRN:

     Board approved vendors, solicitation

    and game booths

    2. Provide all items for TRN support

    system:

     arrange for port-a-potties and golf carts

    and pay ½ of cost

     clean up of Greenvale complex during

    and after TRN

     assist TOPSC to run TRN

     Trophies, awards, patches, air horns,

    field lining



    http://www.topsc.org


    6. Field prep and maintenance:

     setup and maintenance of fields

    (marking, nets, repair)

     supervise volunteers provided by U16

    team


     line parking lot with help of U16 or

    volunteers

     send lower lot passes to each team

    8. Provide administrative personnel for

    TRN:


     TRN rules & resolution of all rules

    concerns


    2 hours slots for volunteers/ 30 hours per

    team - TOPSC will determine penalty for

    team(s) not complying - fine against team

    tournament money - ½ to U16 team


    Concession Stand: The operation of a Concession Stand at the TOPSC Greenvale complex will

    be subject to the following rules:

    1. All prices charged at the stand must be approved by the TOPSC Board

    2. 10% (5/16/00) of the profit from operation of the stand shall be given to the TOPSC Building

    fund

    3. The Jim Riviezzo Memorial Columbus Day Tournament is exempt from the 10% rule

    4. Any items left at year end are the property of the U16 team. They may approach the next

    U16 team about purchasing the leftovers but that team is not required to purchase the items.

    5. The operation of a concession at the East Hudson Select Tournament weekend(s) shall have

    the same rules.


    Page 40

    7. Provide parking facilities for TRN: 7. Provide and man Parking Lots:

     Arrange for adequate parking facilities  man upper and lower parking lots

    7:00am - 6:00pm

     all decisions e.g. disputes, complaints,

    delays, cancels

    TOPSC CONSTITUTION

    C:\aatopsc\Misc Stuff\PSC Constitution and ByLaws.doc May 20, 2000

    6. Provide team parent to supervise each

    work station:

     food, non-food, games, parking

     treasurer, volunteers, TOPSC interface

     man gate at upper parking lot and

    solicit donations

     lower lot with pass or handicap plate

    only

    8. Provide linesmen for TRN:

     2 linesmen + 1 runner/field for each

    fields + 4 subs

     provide T-shirt identification for

    linesmen

    Revised May 20, 2000



    http://www.topsc.org


    PROCEDURE 3 REFEREE-FEBRUARY 21, 1989

    1. TOPSC Position on Referee Assignments

    All scheduled Travel Team matches must be officiated by a USSF licensed Referee. All

    TOPSC Division 1 Travel Team games are officiated by a USSF licensed referee assigned by

    the HVSRA Assignor, as part of the EHYSL Standard Operating Procedures. All EHYSL

    Division 2 & 3 Travel Team games are officiated by a USSF licensed referee assigned by the

    home team's Referee Assignor, in accordance with EHYSL Standard Operating Procedures.

    USSF certified Referees will be equitably assigned to officiate all TOPSC Intramural

    matches as scheduled by the Intramural Division Directors. Referees will be assigned

    according to the criteria established by the Intramural Operations Committee.

    TOPSC hosted tournaments will be officiated by USSF licensed referees assigned by the

    TOPSC Referee Coordinator.

    1.1. Equity

    All referee assignments for Intramural matches will be reported to the Referee

    Coordinator payment. Payments will be made bi-monthly by the Referee Coordinator or

    Division Director directly to the referees.

    The Referee Coordinator will report referee assignments monthly at the Operations

    meeting and will identify referees who have not received equitable assignment.

    2. Responsibilities of the TOPSC Referee Coordinator

    The TOPSC Referee Coordinator is responsible for:

     Administration and coordination of the TOPSC Referee Program

     Maintaining a pool of currently qualified referees

     Verifying the credentials of referees

     Administration and coordination of referee certification and re-certification

     Communication of referee training information to TOPSC members

     Recruitment of additional referees and referee candidates

     Verifying referee's knowledge of 'The Laws of the Game'

     Evaluation of referee performance

     Improvement, correction and modification of referee performance

     Verification that assigned referees fulfill their commitments to appear and perform their

    assignments

     Determine causes of referee non-appearance and take remedial steps to cover future

    assignments

     Ensure that referees are paid bi-monthly (including the TOP Voucher system)

     Be an active member of the HVSRA with dues paid by TOPSC

     Regularly attend HVSRA monthly meetings to keep informed

     Arbitrate any disputes and/or complaints involving TOPSC referees

     Assure compliance with player suspension resulting from issuance of a red card or its

    equivalent

     Report monthly to TOPSC Board of Directors on matters involving:

    1) Games assigned, officiated, uncovered/referee no-shows

    2) Size and qualifications of referee pool

    3) Courses / training available, if any

    4) Problems, if any

    5) Issuance of yellow and red cards


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    http://www.topsc.org

    6) Arbitration involving referee complaints, etc.

    7) EHRA meeting topics and main issues

    8) Communicate any changes in 'The Laws of the Game' as modified for USYSA use

    9) Periodically communicate with and educate the TOPSC membership on matters

    involving officiating, sportsmanship, etc.

    3. Behavior and Code of Conduct Policy

    The TOPSC expects that all coaches, players, referees, spectators and parents shall conduct

    themselves in the best interests of the TOPSC and the sport. Comments, if any, should be

    positive and encouraging, supportive of the coaches, officials, and in general, exemplary of

    the principles of "Gentlemanly Conduct" in the spirit of the game. FAIR PLAY

    4. Referee Assault

    4.1. No person is allowed to attempt to threaten or actually harm, verbally abuse, or

    physically abuse any TOPSC referee.

    4.2. Any person who is found guilty of physically assaulting a referee will be immediately

    dismissed from the TOPSC.

    4.3. It is the responsibility of each coach (or if the coach is involved, each Assistant Coach

    and/or Team Parent) to guarantee the safety of the referee even to the point of assuring

    that the referee safely leaves the field of play and surrounding area.


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    http://www.topsc.org


    PROCEDURE 4 SPONSOR RELATIONS-NOVEMBER 18, 1986

    Sponsors for the TOPSC are required to provide financial assistance for the player members of

    the Club.

    Sponsor fees will be used in one or more of the following ways:

    1. Purchase team uniforms

    2. Provide financial assistance to players so qualifying under the Financial/Hardship

    guidelines.

    3. Defer other operational expenses.

    The sponsor fees will be solicited on a calendar year basis. The current sponsors will be

    contacted at the start of the calendar year to determine the extent of their sponsorship for the

    upcoming Fall/Spring season and to collect fees. If necessary, new sponsors will be sought by

    the Sponsor Relations Committee. A waiting list of team sponsors will be maintained. The

    sponsors will be assigned teams in the order in which the fees are received. Sponsors not

    directly sponsoring a team in the calendar year in which the fee is paid will have first preference

    for next year. If the sponsor has a player member, the team will be named accordingly.

    In return for this financial assistance, TOPSC shall acknowledge the sponsor to include the

    following:

    1. Each sponsor assigned an Intramural team will have its name on the team uniform. The

    player must maintain the uniform in a condition suitable for game play, but can otherwise

    use the uniform for general wear.

    2. The sponsored team will be known by its sponsor's name and the team standings and/or

    game results will be reported/posted accordingly.

    3. Sponsor names will be listed in all public communications (web site, Tournament Ad

    Book, etc.)

    4. Each team sponsor will receive a photograph of the team when team/individual

    photographs are completed.


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    Page 44

    TOPSC CONSTITUTION


    TOPSC FIRST AID-INSURANCE-JANUARY 14, 1991


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    PROCEDURE 5

    Revised May 20, 2000



    http://www.topsc.org


    PROCEDURE 6 REGISTRATION-SEPTEMBER 17,2009

    Refund Policy (Sep 17,2009)

    The policy of TOPSC regarding the refund of registration fees is as follows:

    From registration to June 30 95% refund

    From July 1 to July 31 50% refund

    From August 1 to August 15 % refund

    After August 15 no refund

    The Board of Directors shall establish the next playing years Intramural and Travel program

    registration fees annually in March.

    The Registrars shall confer with the Public Relations Committee to publicize registration dates at

    least one (1) month prior to registration.

    The Registration Committee shall conduct registration at least four (4) evenings/days during the

    month of May, prior to Travel tryouts. At each registration session, the Registration Committee

    shall be assisted in answering parental questions by at least one member of the Board of

    Directors. Intramural, Developmental and Travel team information shall be available to parents

    when registering.

    Registration with the TOPSC shall consist of:

    1. Completing and signing all portions (including medical) of the proper registration form

    2. Verify proof of birth date for new registrants

    3. Payment of Registration fee as set by the TOPSC Board (exception is for hardship

    condition).

    4. Approval of the above three (3) by Registrar of designee

    5. Travel registration also requires a picture and signed Commitment Form

    A waiting list shall be established after the August Operations meeting for each age group.

    Names shall be placed on the waiting list whenever a parent identified a player who desired to

    play but was not registered. Players may then be registered to fill available openings in the same

    order as their entry onto the waiting list. Division Directors shall coordinate all such late

    registration activity with the Registrar.

    All players MUST be registered with the governing body to which TOPSC is affiliated.

    A refund of the registration fee may be possible depending upon the player's circumstances. A

    written application must be made to the appropriate Registrar.


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    Revised May 20, 2000